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Terms and Conditions Regarding Hall Rent

In order to rent auditorium or hall of BIAM Foundation and enjoy the infrastructural facilities along with, the applicant organization / person is to comply with the following terms :

  1. Total due ( except the extra hour charge but including the food ordered with it, if any ) is to be fully paid in advance after authority’s approval, and, at least 02 days prior to the expected date of the concerned event. After this payment, the booking will be confirmed. The receipt of online application, authority’s approval and booking confirmation will be notified by SMS and e-mail to the applicants. After applying online, it may take minimum of 03 hours up to 03 working days for authority’s approval. ( Considering this, the interested parties are requested to apply at least 4 to 5 days prior to the expected date of booking. )
  2. If the booking is canceled 03 days before the booked date, or more, then 30% equivalent of the rent of intended venue will be forfeited.
  3. If the booking is canceled less than 03 days before the booked date, then 50% equivalent of the rent of intended venue will be forfeited.
  4. If the booking is canceled on the very day of or the day before the booked date, then 100% equivalent of the rent of intended venue will be forfeited.
  5. After the booking is confirmed, that date can be rescheduled ( depending upon the availability ) at least 03 days before the booked date without any penalty.
  6. After the booking is confirmed, that date can be rescheduled ( depending upon the availability ) less than 03 days before the booked date with the penalty of 10% equivalent of the rent of intended venue.

These terms may be relaxed for the organizations of government / semi-government / autonomous bodies or associated organizations of BIAM Foundation.

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